BOARD OF COUNTY COMMISSIONERS
SEMINOLE COUNTY, FLORIDA
May 22, 2018
The following is a non-verbatim transcript of the BOARD OF COUNTY COMMISSIONERS MEETING OF SEMINOLE COUNTY, FLORIDA, held at 9:30 a.m., on Tuesday, May 22, 2018, in Room 1028 of the SEMINOLE COUNTY SERVICES BUILDING at SANFORD, FLORIDA, the usual place of meeting of said Board.
Chairman John Horan (District 2)
Vice Chairman Lee Constantine (District 3)
Commissioner Robert Dallari (District 1)
Commissioner Brenda Carey (District 5)
Clerk of Court and Comptroller Grant Maloy
County Manager Nicole Guillet
County Attorney Bryant Applegate
Deputy Clerk Kyla Farrell
Commissioner Carlton Henley (District 4)
Dr. Walt Person, Sanford Church of Christ, Sanford, gave the Invocation. Ed Burford, Veteran’s Service Officer, led the Pledge of Allegiance.
The Business Spotlight video for Ecospears was presented.
AWARDS AND PRESENTATIONS
Agenda Item #1 – 2018-0724
Motion by Commissioner Constantine, seconded by Commissioner Dallari, to adopt a Proclamation recognizing Staff Sergeant Robert J. Miller, United States Army, as Seminole County’s May Veteran of the Month.
Districts 1, 2, 3 and 5 voted AYE.
Maureen Miller, mother of Staff Sergeant Robert J. Miller, addressed the Board and thanked them for starting the Veteran of the Month program and recognizing her son.
Agenda Item #2 – 2018-0731
Motion by Commissioner Carey, seconded by Commissioner Dallari, to adopt a Proclamation proclaiming May 28, 2018, as Memorial Day in Seminole County.
Districts 1, 2, 3 and 5 voted AYE.
Commissioner Carey stated Mr. Burford will be accepting the proclamation today, but she will also present it to an Officer at the Memorial Day celebration in Sanford. Chairman Horan noted the County’s observance day will be this Friday at 9:00 a.m. Mr. Burford addressed the Board and reminded everyone that Memorial Day is a day to remember the fallen.
Agenda Item #3 – 2018-0732
Motion by Commissioner Carey, seconded by Commissioner Dallari, to adopt appropriate Resolution #2018-R-64 honoring the contributions of Dr. E. Ann McGee, President of Seminole State College.
Districts 1, 2, 3 and 5 voted AYE.
Chairman Horan pointed out many local mayors as well as a representative from the School Board are here to present Dr. E. Ann McGee with similar resolutions. Dr. E. Ann McGee addressed the Board and discussed the history of her career. She stated she is very fortunate that she gets to end a 47-year career on a high note and announced the college will have an amazing, new president, Dr. Georgia Lorenz, who will start August 1. Dr. E. Ann McGee thanked the Board for their support.
Agenda Item #4 – 2018-0733
Motion by Commissioner Dallari, seconded by Commissioner Carey, to adopt appropriate Resolution #2018-R-65 recognizing Steve Lommerse as State 4-H President.
Districts 1, 2, 3 and 5 voted AYE.
Steven Lommerse addressed the Board and discussed the 4-H program and all of the different things today’s youth can learn from the program. He thanked the Board for their support.
Agenda Item #5 – 2018-0712
Motion by Commissioner Dallari, seconded by Commissioner Carey, to adopt a Proclamation proclaiming the week of May 20 – May 26, 2018, as Emergency Medical Services Week.
Districts 1, 2, 3 and 5 voted AYE.
Jim Reynolds, Public Safety Director, addressed the Board and thanked the Board for their support of the folks that do this job. Matt Kinley, Assistant Chief, addressed the Board on behalf of Fire Chief Mark Oakes and thanked the Board for the proclamation. On behalf of the Fire Department, he thanked the Board for their unwavering support over many years and discussed the importance of citizens being trained in CPR. Medical Director Todd Husty addressed the Board and discussed the success he has seen since implementing quarterly meetings with their troops. A video entitled “EMS Stronger Together” was played which discussed the caliber of the County’s EMS team and explains why citizen CPR is so critical.
Commissioner Carey asked if citizen CPR is a regular class that is offered and whether or not the County could put something on their website so more people could get involved. Mr. Kinley answered citizens can go to the Fire Department website and find the number to contact the Citizen Outreach Department, and they can schedule the training. Dr. Husty discussed the importance of early CPR and early defibrillation but noted you have to have citizens trained to do it. He stated he would love to see half of the county’s population trained. Commissioner Dallari asked how they would do that. Dr. Husty answered he has a plan to go to the hospitals and thinks they would need four full-time people training to save another 350 lives a year. He noted he will be approaching each Commissioner about it later on.
Commissioner Carey advised Clerk Maloy is on his way to having all of his employees trained in CPR, and she thinks it would be great to get all of the County’s staff trained in CPR and in using the AED machines. Mr. Kinley noted there are a lot of things they can provide for the County’s employees. Commissioner Dallari stated there needs to be an avenue for citizens to get the same training. Chairman Horan expressed the EMS team has a tough job psychologically and thanked them for the job they do.
Dr. Husty stated they have a very tough job, and they see some pretty horrible things. He explained just recently a bill was passed that PTSD in first responders is considered work related under certain circumstances. That is something else on his agenda that he would like to get done before he retires. At some point, he would like to talk with each Commissioner about identification of who’s at risk both in firefighters and in law enforcement.
COUNTY MANAGER’S CONSENT AGENDA
Nicole Guillet, County Manager, stated there are two add-on items; Item #13A regarding the Greenway Commons conditional right-of-way utilization permit and Item #17A regarding Grant Modification Agreement Number Two with the State of Florida, Division of Emergency Management.
With regard to public participation, no one in the audience spoke in support or in opposition to the Consent Agenda and public input was closed.
Commissioner Dallari requested Item #19 regarding MSA (Master Service Agreement) PS-1566-17 be pulled for a separate discussion.
Motion by Commissioner Constantine, seconded by Commissioner Dallari, to authorize and approve the following:
County Manager’s Office
Office of Emergency Management
6. Approve and authorize the Chairman to execute the Interagency Agreement between Seminole County and the Sheriff’s Office for Everbridge System software (Alert Seminole). (2018-0736)
7. Approve and authorize the Chairman to execute the Statewide Mutual Aid Agreement with the Florida Division of Emergency Management for disasters or other emergencies. (2018-0730)
8. Approve and authorize the Chairman to execute the HOME Investment Partnerships (HOME) Program Agreement in the amount of $20,000 with Habitat for Humanity of Seminole County and Greater Apopka, FL Inc. for the disposition of a County-owned vacant lot (French Ave.) and development of an affordable homeownership unit. (2018-0721)
9. Approve and accept the Neighborhood Stabilization Program Snapshot/Report, pursuant to Seminole County Resolution #2013-R-61; and the HOME Program Activity Report, pursuant to Seminole County Resolution #2015-R-51 for the month of April, 2018. (2018-0723)
Planning & Development Division
10. Authorize release of the Roads, Streets, and Drainage Performance Bond #SUR0035925 in the amount of $464,589.87; and Water and Sewer Systems Performance Bond #SUR0035924 in the amount of $489,341.39 for the subdivision known as Retreat at Oregon, M/I Homes of Orlando, LLC. (2018-0668)
11. Authorize release of Performance Bond (Off-Site Road Improvements) #K09594280 in the amount of $153,357.67 for Right-of-Way utilization of Longwood Lake Mary Road, David Weekley Homes. (2018-0713)
12. Authorize release of Maintenance Bond (Private Road Maintenance Agreement) #CMS0281400 in the amount of $104,829.82; and Maintenance Bond (Right-of-Way Utilization) #CMS0281398 in the amount of $1,955.46 for the subdivision known as Preserve at Lake Sylvan, Park Square Enterprises, LLC. Maintenance Bond (Water & Sewer) #CMS0281399 in the amount of $38,691.41 for the subdivision known as Preserve at Lake Sylvan, Park Square Enterprises, LLC, was released on September 19, 2017. (2018-0717)
13. Approve and authorize the Chairman to execute appropriate Resolution #2018-R-66 and a County Deed conveying property (Parcel 143.1 - Parts A & B) for the State Road 429 (Wekiva Parkway) Right-of-Way Project. FDOT FPN 240200-4. (2018-0696)
13A. Approve and authorize the Chairman to accept the conditions of a right-of-way utilization permit for temporary access to the Rinehart-Greenway Commons Development located at 1451 Rinehart Road and north of the SR 417 off ramp. (2018-0748)
14. Approve and authorize the Chairman to execute agreements between Seminole County and Connected Signals, Inc. and Traffic Technology Services, Inc. for access to County Traffic Signal Data. (2018-0719)
Budget & Fiscal Management
15. Approve and authorize the Chairman to execute a Grant Agreement from the State of Florida, Division of Emergency Management, in acceptance of $115,806 for the Emergency Management Preparedness and Assistance (EMPA) grant award; and appropriate Resolution #2018-R-67 implementing Budget Amendment Request (BAR) #18-051 through the Disaster Preparedness Fund in the amount of $115,806 to establish funding. (2018-0716)
16. Approve and authorize the Chairman to execute appropriate Resolution #2018-R-68 implementing Budget Amendment Request (BAR) #18-052 through the Solid Waste Fund in the amount of $95,000 from reserves to provide additional funding for the Transfer Station Refurbishment Project. (2018-0737)
17. Approve and authorize the Chairman to execute appropriate Resolution #2018-R-69 implementing Budget Amendment Request (BAR) #18-054 through the Disaster Preparedness Fund to allocate funds in the amount of $6,700 from Operating Expenditures to Capital Outlay within the Emergency Management Performance Grant (EMPG) for the purchase of a portable air conditioner for Layer Elementary School, which serves as a Special Needs Shelter, to be deployed during emergency situations. (2018-0738)
17A. Approve and authorize the Chairman to execute Modification Number Two to Subgrant Agreement with the State of Florida, Division of Emergency Management, to change the scope of work for the school shelter retrofit projects. (2018-0742)
Purchasing & Contracts Division
18. Approve the ranking list and authorize staff to negotiate rates in accordance with Section 287.055, Florida Statutes, Consultants Competitive Negotiation Act (CCNA); and authorize the Purchasing & Contracts Division to execute six (6) Master Services Agreements (MSAs) for PS-1822-18/TAD, continuing engineering services for utility improvement projects. Estimated Term Usage of $5,000,000. (2018-0715)
19. Pulled for a separate vote.
20. Award CC-1525-17/AEJ - CR 46A Safety Improvements and Sidewalk Construction Project in the amount of $2,510,224.55 to Florida Safety Contractors, Inc. of Thonotosassa; and authorize the Purchasing & Contracts Division to execute the agreement. (2018-0688)
21. Award CC-1719-18/TAD - Electrical Improvements for Central Transfer Station in the amount of $279,468 to CTR III Enterprise, Inc. D/B/A Control Engineering Group, 175 Semoran Commerce Place, Suite C, Apopka; and authorize the Purchasing & Contracts Division to execute the Agreement. (2018-0656)
22. Approve Amendment #1 to Work Order #53 (CEI Services for Howell Creek at Red Bug Lake Road Improvements, Segment 1) under PS-8148-13/JVP - MSA for Construction Engineering and Inspection Services (CEI), with Atkins North America, Inc., Orlando, in the amount of $61,573.30; and authorize the Purchasing & Contracts Division to execute the Work Order Amendment. (2018-0698)
23. Approve Change Order #1 to CC-1422-17/MAE- Purchase and Installation of Emergency Power Backup Generator at the Fire Training Center with Zabatt Power Systems, Inc. of Jacksonville, in the amount of $17,702.39; add an additional ninety-one (91) calendar days to Substantial Completion; and authorize the Purchasing & Contracts Division to execute the Change Order. (2018-0714)
24. Approve the Chairman to execute appropriate Resolution #2018-R-70 to update Procurement Policies of the Seminole County Administrative Code, Section 3.55, formalizing authorization to piggyback other agencies agreements. (2018-0739)
Districts 1, 2, 3 and 5 voted AYE.
Agenda Item #19 – 2018-0536
In regard to the execution of an MSA for PS-1566-17/TAD Supervisory Control and Data Acquisition (SCADA) and security improvements for water and wastewater utility systems, Commissioner Dallari opined in one of their three existing agreements (RFP-0336-15, RFP-9601-14, and PS-8186-13), they can do exactly what they’re talking about. In the rationalization located in the agenda memorandum, they talk about how the two firms shouldn’t be involved in the actual planning of it; but in the third existing agreement (PS-8186-13), it says that they do support SCADA security. He stated he doesn’t understand why they are spending this kind of money when they should be providing it to the existing contracts that they have.
Commissioner Carey stated they’ve pulled the item several times because of the detail of the scope, wanting to make sure that it was SCADA related only, so the revision to Exhibit A came around. She agreed Commissioner Dallari has a good point. If they already have people under contract to do these same services that could be utilized by a Work Order, then she would like to hear the Purchasing Director’s response to that.
Ray Hooper, Purchasing & Contracts Manager, addressed the Board and explained Item #18 is an MSA for six master services consultants that will replace the existing four that expire in June. The background information Commissioner Dallari is citing is the same information Mr. Hooper has provided for Item #18 and Item #19 to try to put a connection between the two items. The information he is citing in the background of Item #19 are the four MSAs that the Board will be approving under Item #18 that replace it. The four MSAs expire in June, so they rebid that six months in advance prior to expiration. Commissioner Carey confirmed with Mr. Hooper they are replacing the four consultants with six consultants. Commissioner Dallari replied he understands that. But now they are providing another consultant to do this, and they should be allowing the MSAs to do it. Mr. Hooper explained the scope under Item #18 is not related to SCADA. The scope under Item #19 is definitely defined only for SCADA security systems. They are two different scopes.
Ms. Guillet stated the three existing agreements that are noted in Item #19’s agenda memorandum have expired so they need to be replaced. Mr. Hooper clarified the first two are maintenance related; they are not CCNA and they are not engineering services. The third one expires in June, and some of those consultants are successful under Item #18. Commissioner Dallari stated if that’s the case, then his issue is that this should all be done under an overall master plan and not just piecemealing it. It is not just security; it is the overall master plan. Mr. Hooper pointed out in the background of the memo, he does address the master plan. They are about ready to go out again with an RFP with another master plan for Environmental Services that the Board will see in a few months.
Commissioner Carey commented as she understands it, the RFP is going out for the master plan. None of the six consultants that are being recommended for approval in Item #18 would be excluded from competing for that. The six firms that are in Item #18 would be the people doing the engineering design, the BID and construction assistance, and the permitting of those projects on a rotational basis. And Item #19 is specifically for security for the SCADAs. Mr. Hooper replied that is exactly right. Commissioner Carey stated that is why she asked for the language in Exhibit A of Item #19 to be very specific about SCADA security only and that is all that is involved in it. She opined the master plan is a much broader scope because it is the entire system, so that is why she doesn’t have an issue with Items #18 or #19.
Ms. Guillet advised because they are so IT heavy, it is staff’s belief that the SCADA system and the security system are specialized and they are different than the overall general master planning, so that is why they have recommended that they do separate MSAs for that as opposed to the generalized master planning. Commissioner Dallari noted the way he would have recommended this to happen is to do the master plan first, and however the master plan plays out, then hire the firm they are talking about; you don’t put the cart before the horse. Ms. Guillet replied the challenge is they need somebody to do this; and the one firm that they have that can do it, their agreement is expiring and being replaced with Item #18 which doesn’t encompass the scope. Commissioner Dallari stated his concern is now they are doing a master plan that already has this security done, so they will have to tell the master plan folks what they are doing with security, and if they wanted to go a different route, they will have to redo whatever that security is. He expressed it just seems a little backwards to him.
Chairman Horan stated he would like to address Commissioner Dallari’s concern. The Chairman explained in terms of parceling out the work under the MSA and under the SCADA agreement, he presumes they would be mindful of what work has already been done and what particular vendors they have who already have expertise in that area. He knows one of the things that they try to do under the agreements is to parcel out the work evenly; but it is even more important that they parcel out the work and they time it and coordinate it in such a way that the firms with the expertise and institutional knowledge and with a critical mass of work that has already been done might get that particular piece of work timed and coordinated in a certain way. He opined that is not an issue of the contracts, it is more of an issue of the execution and how they do it. Mr. Hooper responded that is the privilege and the advantages of doing the MSAs because exactly what the Chairman has said is done by Work Orders. Throughout the year and the next four years under these contracts, they will be managing those tasks. The MSAs are before the Board because they have no coverage if they let the contracts expire. But the work that is associated under the MSAs are done by Work Orders and that’s based upon budget and a CPI, and then they engage the consultants in a flexible manner in an orderly fashion so that they can have them work on the projects.
Commissioner Carey stated the same firm that is recommended for Item #19 is also one of the six firms that is included in Item #18. She asked if they are coming out with their master consultant agreement in June, is there some reason why they couldn’t include whatever needs to happen on the security side in the master services RFP and hire whoever they want on the six that they are approving in Item #18 to do the work based on experience and knowledge. It seems to her they don’t need two contracts to accomplish what they are trying to do because they have the expertise in Item #18 with a very wide, broad scope of what they can do under the MSA.
Commissioner Constantine stated in listening to everyone it gets a little confusing. He asked what the County Manager’s recommendation would be. Ms. Guillet answered it is staff’s recommendation that the agreements be structured this way, but it is ultimately the Board’s discretion as to how they want to approach any procurement. She would like to talk to Mr. Hooper if the Board wanted to somehow combine the two. She wants to make sure they are not running afoul of their procurement requirements. Mr. Hooper noted it would have to be readvertised. Bryant Applegate, County Attorney, agreed it would have to be readvertised. Commissioner Carey stated she is sure Mr. Hooper does not have specifics in the RFP regarding SCADA and SCADA security in Item #18, but it’s a pretty broad-based scope. Mr. Hooper voiced Item #18 is very broad but it does not include SCADA. Commissioner Carey asked if it excludes SCADA. Mr. Hooper answered SCADA is such a technical challenge security-wise and operational-wise that it is unique to advertise on its own. It was advertised like it was because it was felt that it was so unique that they should carve out that scope and make that scope stand alone by itself. Item #18 is a general MSA for all utility water and wastewater projects; very broad, very general. They have the proven expertise to do the work.
Motion by Commissioner Constantine, seconded by Commissioner Carey, to approve the ranking list and authorize staff to negotiate rates in accordance with Section 287.055, Florida Statutes, Consultants Competitive Negotiation Act (CCNA); and authorize the Purchasing & Contracts Division to execute one Master Services Agreement (MSA) for PS-1566-17/TAD, Supervisory Control and Data Acquisition (SCADA) and security improvements for water and wastewater utility systems. (Estimated Annual Usage of $450,000.)
Under discussion, Commissioner Dallari advised he cannot support this because he really believes it needs to be a holistic approach and they are just piecemealing it. Commissioner Carey stated in reading the scope and asking for the amendments to the exhibit that were very specific to the SCADA, she thinks it is very specialized which is why she will support it.
Districts 2, 3 and 5 voted AYE.
Commissioner Dallari voted NAY.
County Attorney’s Office
Motion by Commissioner Dallari, seconded by Commissioner Constantine, to approve the following:
25. Approve to pay additional attorney fees above $50,000 to Manson Bolves Donaldson Varn, PA, for its representation pertaining to the Utilities, Inc. of Florida rate case out of the County Attorney’s Professional Services Budget. (2018-0718)
Districts 1, 2, 3 and 5 voted AYE.
CONSTITUTIONAL OFFICER’S CONSENT AGENDA
Clerk & Comptroller’s Office
Motion by Commissioner Dallari, seconded by Commissioner Carey, to approve the following:
26. Approve Expenditure Approval Lists dated April 23 and 30, 2018; Payroll Approval List dated April 19, 2018; and the BCC Official Minutes dated April 10, 2018. (2018-0722)
Districts 1, 2, 3 and 5 voted AYE.
The Board noted, for information only, the following Clerk & Comptroller’s “Received and Filed”:
1. Amended and Restated Vesting Certificates #18-01800012, Steeple Chase; #18-01800013, Hawks Crest-Taylor Morrison; #18-01800014, Whitetail Run; and #18-01800018, Hawks Crest-Meritage/CDCG 4 MTH 2 LP.
2. Performance Bond (Roads) #268010708 for the project known as Brookmore Estates, in the amount of $588,724.15 with Power of Attorney and Recording of Plats; Pulte Home Company, LLC.
3. Pet Rescue Cooperate Service Agreement with Lil Rascals Dog Rescue.
4. Tourist Tax Funding Agreement for FCSAA State/NJCAA Region 8 Softball Tournament with Foundation for Seminole State College of Florida, Inc.
5. Tourist Tax Funding Agreement for Florida State Championship Weeks 1 & 2 with Perfect Game Youth Florida, Inc.
6. Assistant Tennis Pro Agreement with Shannon Brewer.
7. Parks Contract for Services with Ronald Yanko.
8. Tennis Developmental Instructor Agreement with Jaimee Leduc.
9. Conditional Utility Agreement for water, wastewater, or reclaimed water services between Seminole County and Oakwood Construction & Development, LLC, for the project known as Legacy at Sunbranch.
10. Amendment #1 to Work Order #19 to RFP-0336-15 with Site Secure, LLC, a Miller Electric Company.
11. Change Order #1 to CC-0892-16 with PAC Comm, Inc.
12. Change Order #2 to CC-1442-17 with Blackstreet Enterprises.
13. Work Order #3 to PS-1474-17 with S2L, Inc.
14. Amendment #1 to M-1844-18 with Indian Hills WTP Concrete Tank Rehabilitation.
15. Basic Agreement M-1931-18 with L.R.E. Ground Services, Inc. and Notice to Proceed.
16. Twelfth Amendment to IFB-601448-12 with WCA of Florida, LLC.
17. First Amendment to RFP-601670-13 with Todd M. Husty, D.O., P.A.
18. First Amendment to IFB-602180-15 with Cardiac Science Corporation.
19. RFP-603046-18 with Charles Aquatics, Inc.
20. Work Order #84 to PS-8148-12 with CDM Smith, Inc.
21. Work Order #46 for PS-8186-13 with Reiss Engineering, Inc.
22. Closeout to Work Order #33 to CC-9192-13 with Linton Enterprises, Inc.
23. Bids as follows:
PS-1709-18 from Cribb Philbeck Weaver Group, Inc.;
RFP-603140-18 from Carsandra D. Buie; Romano Kopp Law, P.A.; Shepard, Smith, Kohlmyer & Hand, P.A.; and
RFP-603029-18 from Sasso & Sasso, P.A.; Robert Alfert, Jr., P.A. for Broad and Cassel, LLP; Mestdagh and Wall, P.A.; Saxon Gilmore & Carraway, P.A.
COUNTY INVESTMENT ADVISOR REPORT
Chairman Horan stated the County Investment Advisor Report will be postponed because the County Investment Advisor’s father passed away so he is not here. He noted he is sure the Commissioners have received reports concerning the status of the litigation.
A letter from Tom Tight, Public Trust Advisors, Investment Advisor, to Bruce McMenemy, Deputy County Manager, dated May 14, 2018, was received and filed.
Chairman Horan recessed the meeting at 10:56 a.m., reconvening at 1:30 p.m., with all Commissioners and all other Officials with the exception of County Attorney Bryant Applegate, who was replaced by Deputy County Attorney Lynn Porter-Carlton, and Deputy Clerk Kyla Farrell, who was replaced by Deputy Clerk Jane Spencer, who were present at the Opening Session.
ITEMS FOR FUTURE AGENDA
Dr. Chari, 1911 North Street, addressed the Board to discuss the backyard situation at his home and read his statement (received and filed) regarding this situation into the record. Commissioner Dallari asked the County Manager if any of the items they discussed at the morning work session would be addressing Dr. Chari’s situation. Ms. Guillet advised that Dr. Chari’s property was not included as part of the Grace Lake study. She added they anticipate that as part of the Rolling Hills project, if that ultimately moves forward, there will be an overall study of that area. Chairman Horan informed Dr. Chari that if he needs an update regarding this matter, Mr. McMenemy will work with him.
Agenda Item #27 – 2018-0705
Drew Jeter, Seminole Action Board (SAB), addressed the Board to present the Seminole Action Board Update regarding homelessness and the Continuum of Care (CoC) in Seminole County. Mr. Jeter began his presentation and discussed the Background of Seminole County Homelessness, the creation of the Seminole Action Board and their 2016 goals, and the SAB’s Year 1 (2016-2017) results. Regarding SAB’s time in this process, he pointed out they by no means are intending to take credit for the results that he just talked about. Those were the results of a lot of good people in this county and within the region that worked this issue very hard. Mr. Jeter stated that in spite of the positive outcomes, they continue to see challenges such as a limited ability to get firm information on their population (how bad the problem is and how good the progress is); some inconsistent participation from Seminole County providers; and limited access within the coordinated entry system for Seminole County residents. The SAB Year 1 Recommendations were reviewed.
With regard to the current situation, Mr. Jeter advised that Seminole County is part of a Continuum of Care in Central Florida that includes three counties and three cities. He explained that HUD establishes a baseline for how to look at what the ballpark need would be expected to be based on an equation that includes population and includes poverty and employment numbers. For the region and the current Continuum of Care in 2017, the pro rata need amount was about $7.5 million. He referred to the chart being displayed and pointed out that Seminole County entities and Sanford equate to about $1.36 million of that $7.5 million. Mr. Jeter reviewed the What is a Continuum of Care? slide and talked about the annual competition between the Continuums of Care for HUD funding in the NOFA (Notice of Funding Availability) process. He reviewed the Resources/CoC-Funded Projects in Seminole County slide and pointed out that the County receives $480,000 for a Permanent Supportive Housing (PSH) project and $92,000 for Community Based Care of Central Florida (CBC). He stated that $570,000 is “for sure” targeted within the Continuum of Care projects for Seminole County and added that is not intended to imply there is nothing else within the Continuum of Care that comes to Seminole County but those funds are easy to track and the rest more difficult because they are part of the regional effort.
Mr. Jeter advised that the Continuum of Care manages a Homelessness Management Information System (HMIS). This is the heart of the issue of getting good data. For their Continuum of Care, right now the Homeless Services Network (HSN) manages the HMIS. He stated that the Seminole Action Board has been working closely with HSN since 2016 in order to get good data out of the HMIS and in particular to get Seminole County specific data out of the HMIS. He noted that it is a great group of folks who work very hard on that challenge and then pointed out there are a number of reasons why there are a lot of entry points into the HMIS. The HMIS is set up to service the regional CoC. They have been working to try to get more finite information as it relates to Seminole County with some success, but they are not quite there yet.
The Piccolo Report and Research was discussed. Mr. Jeter pointed out that the HUD funding only equated to about 20% of the total funding that was being poured out to address homelessness; and then at Commissioner Dallari’s request, he explained how the application for HUD funds works. He reviewed Dr. Piccolo’s recommendations. With regard to the Continuum of Care Options for Seminole County, Mr. Jeter explained that the SAB got to the point at the beginning of this year on the back end of Dr. Piccolo's recommendations and not seeing there was any change to the governance structure of the existing Continuum of Care to a jurisdictionally based approach (which SAB would strongly support), the SAB started discussing whether or not it was in Seminole County's best interest to remain in the existing regional Continuum of Care or if Seminole County should consider establishing its own Continuum of Care in order to achieve that jurisdictional alignment and to maximize the outcomes for the Seminole County homelessness problem.
Chairman Horan advised that at the point where Dr. Piccolo's report was submitted to the Central Florida Commission on Homelessness and was accepted by the various jurisdictional leaders, he took the initiative of drawing up some documents that would get the ball rolling with regard to the jurisdictional governance aspect. The Chairman explained that he prepared a memorandum of understanding and some other alignment documents. He noted that Dr. Hunter was trying to get support for that particular thing to get going, and it just never got going. Nothing was ever accepted with regard to the documents that the Chairman prepared and in accordance with Dr. Piccolo's report. The Chairman pointed out it was at that stage that this Board kind of took the bull by the horns and started examining this further. He stated he was all for a regional approach.
Mr. Jeter continued his review of the Continuum of Care Options for Seminole County. He explained that County staff had actually been doing some research in this arena. Both Community Services as well as the County Attorney's Office had been looking at the regulations and what it would take if the County were ever to decide to go in that direction. He advised that the SAB appointed a committee called the Due Diligence Committee to meet weekly (the eight of them with staff and with others) to get a better feel as an Action Board what they thought of this option. Mr. Jeter stated that the reason there was some urgency and intensity in that effort was the time sensitivity of the NOFA process. They wanted to make sure they came to some kind of conclusion, if possible, in time to bring to this group their perspective and any recommendation, if they had one, in order for the Board to be able to make a decision, whether it be this year as a part of the NOFA process or afterwards. They tried to take a good hard look at it.
Mr. Jeter discussed the options of either remaining in the existing regional Continuum of Care and continuing to work for improvements that benefit the Seminole County homelessness situation or to consider establishing a Seminole County‑based Continuum of Care through HUD and then that Seminole County‑based Continuum of Care would apply for federal funding directly and would maintain its own data as an official CoC. He next talked about the pros and cons of being in the regional Central Florida CoC and reviewed the bullet points on the slide.
Mr. Jeter displayed the CoC Option/Seminole County CoC slide and explained this slide is now dated. When they put this presentation together, it was in April and prior to the current year's cycle beginning and the registration opportunity for the County. If this had been six weeks ago, there could have been a decision to actually establish a CoC and register one this year or next year. He explained that registration period for this year has now passed; so the top bullet point on the slide is really not an option anymore. The main point of the slide was to show that even if that had happened, the application that a Seminole County CoC would have submitted this year would have been for funds that would be received a year from now. There is some time built into the process. There has been some concern about timing and about rushing or an appearance of rushing to try to do this but there is built‑in time. It is not something that could happen today or tomorrow even if a decision were to be made in the near term.
Mr. Jeter referred to the second bullet point on the slide and explained if Seminole County were to decide in the near term to establish its own CoC, that would basically be to apply for funds next year which would mean that it would actually be two years that Seminole County would continue to be part of the CoC before it would be able to receive and administer funds. Chairman Horan confirmed with Mr. Jeter that the decision to form a Seminole County separate CoC is not a decision that can be made under HUD regulation by this Board. It has to be made by a CoC that is formed by the County that has all of the representatives that are required by HUD, and that is the entity that then makes the decision.
Mr. Jeter advised that one of the issues that was raised through the process of the due diligence considerations was the regional commitment. There were concerns, at least from appearances, that if Seminole County were to go in this direction, it was somehow stepping back from the region or pulling out of regional efforts. The Action Board was assured by the County Manager and the Chairman that that would not be the case, that the County would continue to participate as a part of the Central Florida Commission on Homelessness as well as other regional planning efforts. It would just not be part of the 507 Continuum of Care.
Mr. Jeter displayed the Benefits slide and talked about what the benefits would be if Seminole County were to go in the direction of forming its own CoC. He stated there would be a Continuum of Care that is aligned with and focused on the jurisdiction of Seminole County in total as well as the jurisdictions within Seminole County. There would be a greater likelihood that the priorities of those jurisdictions would be reflected in how the Continuum of Care operated. With regard to data management, he indicated while it would no longer be so mysterious, it wouldn't necessarily be perfect because there would still be challenges in how the HMIS operates and all of the folks that provide input into it. He talked about how the data would be a Seminole County‑based data based system so the population they would be tracking as well as the progress in addressing homelessness would be Seminole County direct information with a greater ability to understand the problem and the progress on the problem. At Chairman Horan’s request, Mr. Jeter talked about the kind of data the Sheriff’s Office has and indicated that right now they have not found a way to coordinate that data with the HMIS data. He noted that it seems it would be easier to do so if they had a County-based HMIS.
Commissioner Carey noted they have had issues and have talked about problems getting data from the HMIS system and how to coordinate it and how to get everybody's information into it for years. She asked what they would do different so they could get that Sheriff's Office information into their data. Mr. Jeter stated it gets back to the slide that showed that HUD funding is 20% of the total resources that are already extended by jurisdictions today. Continuum of Care is a term and the regulations that dictate what it must do really are tied to that 20% of the funding. He pointed out there is no requirement for it to consider all of the other things that are happening that could be coordinated in a coordinated effort to address homelessness. You could have an HMIS that meets HUD requirements as well as have that database be able to incorporate other information that matters to Seminole County even though it doesn't necessarily matter to HUD.
Commissioner Carey stated she thinks their outcomes would be better if they were getting all of that data into one place, and she does not know why they have never been able to do that with the HSN management of this. She emphasized that they have talked about it for years. Commissioner Carey asked what they would do different than what is being done today and if there is a solution, is there some reason why the region would not take that solution. Mr. Jeter stated he thinks it is possible for the region to take the solution. He thinks it comes back to what Chairman Horan was talking about, the governance, and if the way the Continuum functions was not just focused on the federal funding but was willing to look at the other priorities as well as resources that are available within the community already. HSN's charter right now really does not require looking at all of those other aspects. They have a full‑time job managing the HUD aspect of this.
Discussion ensued with regard to whether a Seminole County CoC would receive more or less money than Seminole County receives today through the region. Mr. Jeter stated they looked at the potential for increasing the funding. He pointed out that it is hard to know because they can't fully validate how much money Seminole County receives today because some of it is embedded in the regional information and can't be parsed. They have asked for the data and have received partial data but not something that they can actually validate that this is how much money Seminole County receives today so you could measure against it. Chairman Horan reported that that data is not only not required to be kept by HSN and the CoC but when looking at it from a regional approach and trying to just serve the most vulnerable first, it is irrelevant. Nobody else in the region is asking for the same data. The reason they are asking for that data is because they want to have some outcomes. He indicated that the CoC system, as it is set up right now, is set up to measure outputs.
Mr. Jeter reported that as part of this process, they looked at a case study that had a lot of similarities to this region and explained how the County of DeKalb in 2013 decided to establish its own Continuum of Care. The results in that case were not only that DeKalb received more money than it was receiving as a part of the regional CoC every year since that point in time but also that the regional CoC also received more money. Both received more money each year since that point in time and homelessness has decreased for both the regional CoC as well as the DeKalb CoC. Mr. Jeter stated it is possible that they would actually see an increase in funding but added that it is definitely not guaranteed.
Mr. Jeter displayed the Challenges slide and talked about the registration and application process. He referred to the first bullet point and explained how there is no longer the option to complete the process this year. He indicated that there is significant work to be done to register and fully stand up a healthy CoC. There would need to be a lot of coordination with the providers of Seminole County to make sure that everyone is participating. Mr. Jeter reviewed the remaining bullet points on the slide. With regard to the Unknowns, he stated that apart from the renewal of the $570,000 of the previous projects, it is not clear what funding would be received beyond that. HUD would need to make some determination in dividing the pie that currently exists if Seminole County were to register as a separate CoC within the current regional geographical boundary. He explained that they can't answer whether there would be any individuals or families that would be impacted in Seminole County who are being serviced within the region today and would be impacted possibly and moved from one project to a different project; that is an unknown.
Commissioner Constantine left the meeting at this time.
Chairman Horan explained how the HUD CoC program addressed individual or family homelessness of a certain duration but does not address the McKinney-Vento definition of homelessness where a family is staying in either a hotel or a friend’s house or living in a car.
Mr. Jeter displayed two organizational charts depicting what a Seminole County-based CoC could look like. He advised the staff estimate for that organization to include a new HMIS is currently estimated at $460,000. They found that resources that are currently being used for the same or similar purposes that could be repurposed into this organization are already adding up to about $312,000; so there is a delta of about $150,000 of additional funding that would be required for this office for this lead agency. Mr. Jeter noted they did find there are some potential funding sources, predominately State dollars that have been made available to CoC’s in the recent past, that could be available to offset some or all of those costs. He reviewed the Resources to Support Solutions to Homelessness list.
Commissioner Constantine re‑entered the meeting at this time.
Mr. Jeter reviewed the list of five specific HUD Requirements to Register a CoC and advised these were mentioned in a March 9, 2018, conference call with HUD. He then explained how the process would work. Commissioner Carey asked who would determine what group of stakeholders would come together to talk about this to decide if their own CoC should be formed. Mr. Jeter responded that there is not one answer to that. Clearly if they went in the direction of the current research that has been done, that staff has done, that the Seminole Action Board supports (which is the establishment of that lead agent actually coming from County staff), then that organization and that entity would be envisioned to be kind of in the lead for taking the actions to move toward bringing that group together.
Chairman Horan pointed out that there are requirements under HUD as to who has to be in the CoC. Commissioner Carey asked if the County was the lead agency, would the first step be to assemble all of the parties before saying we are going to go this way or we want to assemble everyone to have a conversation about do we want to go this way. Ms. Guillet responded that it is actually both. She explained that if the Board decided to accept the recommendation of the SAB today, they in effect would be establishing the County's Community Services Department as the lead agency and the County would then convene the Continuum of Care. The County would coordinate inviting in all of the stakeholders to establish a Continuum of Care. At that point, they would talk about the issues. They would do planning. They would start putting things in place if they wanted to formally pursue funding as a separate CoC from the Central Florida CoC. Ms. Guillet pointed out that another component is that a CoC governing board is established. Before Seminole County could separate from the original CoC and pursue funding through the NOFA process, the local CoC would vote to separate. They would have to vote to separate from the regional CoC and then register with HUD to pursue funding.
Commissioner Carey stated she does not think they have explored enough with their local partners to determine if this is the right path or not. If the Board took the recommendation of the SAB, which is to form their own CoC, then they are in it. She would like someone to look at it before they make that decision. Commissioner Dallari stated that is what they would be doing. He explained that by taking the recommendation, you would be asking all of the different agencies to come together to form a CoC. At that point when they form the CoC, they vote. Mr. Jeter added if there is insufficient will amongst those stakeholders to do this, it doesn't happen. Commissioner Constantine confirmed with Mr. Jeter that as this evolves and this process continues, if there is a better coordination regionally, there is nothing to say that they can't drop the process and continue on with where they are right now.
Commissioner Carey asked Assistant County Attorney Desmond Morrell to run through the process. Mr. Morrell addressed the Board and explained that what this vote would potentially do is allow the County's Community Services staff to go out and explore this idea. They would be able to get all of the potential stakeholders in one room and allow them to have these conversations, allow them to review any materials, allow them to see whether or not this is something that they want to participate in, and then fully disengage from the current CoC. He added at that point, if they do vote in favor of disengaging, then the County knows they have community buy‑in and they can continue to track the steps from there.
With regard to the makeup of the CoC based on HUD’s rules, Mr. Morrell advised that it would encompass the relative players within a community. For theirs, they would consider having individuals from the different municipalities, the Seminole County Public Schools, the Sheriff’s Office, and also stakeholders such as the VA, Aspire, and several other non-profits that could assist with this bigger issue of addressing homelessness. There also is a requirement for one individual who is homeless or formerly homeless. Discussion ensued as to the makeup of a CoC. Commissioner Dallari asked if anyone had ever outsourced this organization to the United Way or another entity. Mr. Jeter responded that he is not sure. Commissioner Carey asked if that is allowable. Mr. Morrell advised that a nonprofit can serve as the lead agency. Ms. Guillet added that is their current situation.
Mr. Jeter continued his review of the remaining four items on the list of HUD requirements. Discussion ensued with regard to who owns the data that Seminole County has inputted into the regional HMIS system and whether or not they can get the Seminole County data back. Commissioner Carey asked whether they have kept their own backup of the data that has been submitted to HMIS of all of the people in Seminole County. Mr. Jeter explained there are a couple of components to the HMIS data. It is the specific records of the individuals who are being served as well as the data on the providers and the administration of those projects that he mentioned earlier. He believes it should not be a problem to extract and get the data on those two renewal projects that he mentioned. As to the rest, he is not sure.
Commissioner Dallari agreed that there is probably not a problem with those two projects but it is all of the other data that has been provided. Commissioner Carey noted they have years of this. When asked if they have the ability and do they have those records in their office that got transmitted to HSN to go into the HMIS system, Mr. Jeter explained that it doesn't get transmitted by one point. There is not an office in Seminole County that puts all the information in and sends it to the HMIS. Commissioner Carey agreed there are a lot of people putting information in and wondered how they are going to get their Seminole County piece of that back. She added that is a big question to her.
Chairman Horan asked Mr. Jeter what the recommendation is, and Mr. Jeter advised that the recommendation is that Seminole County establishes its own CoC at such time it determines it can meet the HUD requirements to do so. He added that it is a conditional recommendation and isn't a blanket "go do it." Mr. Jeter then explained why the SAB is making this recommendation and discussed the SAB Voting Results. He stated in the eyes of the SAB, there has been no significant shift in how the system works and how the system works for Seminole County; therefore, unless there are going to be significant changes within the existing Continuum, which would include a shift to a different governance structure and access to jurisdictional data from the HMIS, it is in Seminole County’s best interest in order to end homelessness to have its own CoC.
Ms. Guillet referred to the Recommendation slide and pointed out that the qualifier in the recommendation is "at such time as it determines it can meet HUD requirements to do so." She stated they are currently positioned where they could establish a CoC right now. The conditions that they would not meet at the current time would be to pursue funding. Mr. Morrell advised that the first step would be to obtain the registration number; and in order to do that, they will need the vote of the stakeholders. Ms. Guillet added the HMIS system would need to be in place and they would need to have a plan for the CES. She pointed out those would be things that would need to be in place before they can pursue funding as a separated CoC.
Mr. Morrell stated this essentially would be exploring the potential for the Continuum of Care. Even if today the Board says yes, we want to establish a CoC, the stakeholders can still vote no eventually. If they decide they are in over their heads or unable to serve as Seminole County would wish, then that is completely up to them. Ms. Guillet stated if they want to operate as a separate CoC for funding purposes, the CoC would have to vote to break away from the existing CoC. They would also have to have in place the HMIS system. They would have to have a plan for standing up the CES system. She stressed that those are things that would need to be in place before they could pursue funding. Ms. Guillet confirmed with Mr. Morrell that they are in a position now to initiate the steps to establish a CoC. Discussion ensued with regard to how long it would take to assemble the stakeholders and have them get educated on the issues enough to vote to take formal action.
Ms. Guillet commented that she knows there have been some discussions about the challenges they have had with the existing Continuum of Care. She has tried in her discussions with folks in the community to explain it from her standpoint; this isn't about an agency they are not working well with. That is not what this is about. Her perspective has always been that this is about what is best for this county and what is best for the underserved population of this county. It is not a knock at what anyone else is doing but they do things a little bit differently here and have a different approach because their needs and issues are different. Commissioner Carey added that it is not a "one size fits all." She pointed out that the problems in downtown Orlando are drastically different than they are in Seminole County. Ms. Guillet explained from her standpoint as the County Manager, that is the reason it is appropriate and worthwhile to look at whether or not this is a better approach for them. It is not to take anything away from anyone else and not to be critical of anyone else's approach. It is about finding the best system that they can use in Seminole County to address their unique issues.
Commissioner Carey pointed out that when the regional board first was formed, Seminole County was already headed down the path with the leadership of Valmarie Turner to solve some of the issues. She stated she thinks being part of a regional group still is important because hopefully whatever path they take, they have successes they can share with the region because the way they learn to do things better is by everybody bringing their experience and expertise to the table. She still thinks that is an important part. Chairman Horan stated he could not agree more.
Dr. Joel Hunter, 203 Savannah Park Loop, addressed the Board and indicated that he is not representing anybody today. He stated he is the chairman of the regional commission but this is not a commission stance. He is part of the regional CoC and the regional HSN board, but this does not represent their comments either. He has been a part of the SAB since its inception; and as the Board will soon hear, he really does not represent their recommendation. Dr. Hunter talked about the group of people in Seminole County that is working on this and how incredible they are.
As to why he believes forming a separate CoC at this stage is a really bad idea, Dr. Hunter stated first of all they are making tremendous progress and they are making tremendous progress as a part of a regional CoC. There is nothing holding them back. Not only can they come across things that they could be doing in Seminole County to be the local expression of a regional board but their suggestions could also benefit the regional CoC. He loves the discussion but feels that doesn't require a secession. Nothing that he has heard yet requires them to get out of the regional board.
Dr. Hunter stated the second big issue that he has is if they say they are really about helping the homeless here and then they divert their staff toward forming a new organization and their funds toward forming a new organization, he does not know how they can do both. He does not know how you can involve yourself in that many conversations and try to decide whether or not you want to create a new organization and also take care of daily business, which is to look after the homeless of Seminole County.
Speaker Request Form was received and filed.
John Hagan, President of Recovery House, addressed the Board and stated he feels awkward that he has a different opinion from Pastor Hunter. Mr. Hagan stated he has not been attending HSN lately, but he was there when it first began and attended faithfully for a long period of time. It always seemed to him even as they grew that he was from the outlying area. It seemed like they were overlooked. He talked about Michelle Saunders, who used to be the director of Community Services, and how she used to bring everybody to the table. That was the main focus, to get everybody to the table. He indicated there were discussions then about the CoC and changing and getting their own and being in the driver's seat. He noted that for whatever reason, it did not happen. Mr. Hagan mentioned Philip Mangano and advised that he is doing the same thing and bringing everybody to the table. If you have everybody there, that means you are really going to get a true assessment of what the needs are.
Mr. Hagan talked about how hard it is for a small nonprofit to compete for dollars with a large nonprofit. He stated Recovery House is the largest single homeless provider in Seminole County with about 170 beds now. He pointed out that there has never been any attempt by HSN to come to Recovery House to help and strengthen them, and he wondered where the focus was. While they are not a homeless provider, they are having an impact on the chronic homeless population inasmuch as they are impacting a man who gets sober and then is living a life of sobriety which includes reconciliation with his family, a house, a job, and all of that kind of stuff; that is significant. Mr. Hagan stated he believes that Seminole County knows who they are and knows the good work that they are doing; but he thinks that sometimes, if you are not mainstream, you are then kind of pushed off to the side. He stated he is in favor of this change and thinks that it would be a great idea.
Mayor Jeff Triplett, City of Sanford, addressed the Board to state he appreciates the conversation. Mayor Triplett stated that the City has made no determination as to where they stand as one of the cities that is represented and would like to be at the table for any future discussions or determinations. Chairman Horan responded of course.
Martha Are, Executive Director of Homeless Services Network, addressed the Board to state the Homeless Services Network and the regional CoC are very interested in Seminole County and have appreciated their work with Seminole County. Ms. Are stated they are very grateful for the work that the Seminole Action Board has done and understands the importance in that. She stated they feel like there is some information that still has not made its way into the conversation that could be helpful for everybody involved, and they are concerned and don't want decisions to be made without a thorough vetting of all of the information. She hopes that they can create opportunities for HSN to do some of that.
Ms. Are stated that she wishes it could be simple. She wishes homelessness was simple and she wishes HUD was simple and she wishes she could just give a pretty picture and a diagram that would make everything make sense really easily. It is just not. It is a little more complicated than they would like for it to be, but the information is still important and valid. She implored the Board to give HSN some opportunities to have those conversations. She thinks if a decision gets made here today, it starts some wheels in motion. She encouraged the Board to allow some of those conversations to happen before things go too far down a path and make it harder to adjust once they go down that way. She reiterated that they are looking for more opportunities with this Board and the members of the SAB to have conversations and make sure that they are remaining as transparent in this whole process as they can.
Commissioner Carey stated she knows that Ms. Are has had an opportunity to talk to the members of the Seminole Action Board at different times and interact with them. The Commissioner stated she knows the SAB has asked for a lot of information. She then asked Ms. Are whether she feels like she has not had ample opportunity to talk to the SAB and that is why they have this recommendation. Ms. Are responded correct and added that HSN is not invited and has not been invited to those meetings officially. Commissioner Carey asked Ms. Are if she is saying as a provider of services, HSN has not been invited to come to the discussions. Ms. Are stated they have had conversations and some subcommittee conversations and things like that, but she thinks there are a lot more conversations to be had where that was not the structure that was set up. She stressed she just wants to make sure they have those opportunities.
Commissioner Carey advised that long before Ms. Are got to HSN, the HMIS system and the management of the data has always been a complicated conversation. Who has access to the data and how they get the data and all of that has always seemed to be problematic. She asked Ms. Are why it is so difficult for the BCC, the SAB, and County staff to get the information about Seminole County homelessness people out of the system. Ms. Are stated nothing is ever simple. She stated that some of the complications are things like they have tri‑county providers so they have providers that work in all three counties who have an Orlando address so all of their clients come up as Orlando clients but some of their clients are Seminole clients. They had to go back in and create a new field so they could track Seminole clients distinctly from other jurisdictions.
Ms. Are stated they created that new field in response to the request that they got from Seminole. She explained that when a new field is created, that does not mean it is automatically populated. It takes a while for that field to get populated. So now they are to the point where they are able to start putting out some of that information based on Seminole County people in the system. They also just put up on their website a dashboard where folks can go onto the website and sort by county of homelessness origin and see where Seminole homeless people are and what kind of outcomes they are starting to see. She added that it is a soft rollout of the dashboard and there is more work to be done on it but it is up on the website. They have been taking some very intentional efforts to make the data better for Seminole and to put some processes in place that can help give Seminole the information that it needs and wants. They have just gotten to the point where they can start sharing that better, and she wants to be able to do that.
Commissioner Carey stated she knows Ms. Are has not been here through the entire time and emphasized that Seminole County has been asking for this data for ten years. They just can't seem to get the information. The Commissioner announced she is glad HSN is making strides to accommodate it now, but she thinks that certainly over the years they have had a lot of frustration that they couldn't get the information. She stated they don't know if they are making progress or not really.
Ms. Are stated she hears the frustration and appreciates that. She stated in her experience in the three years that she has been with HSN, the questions asked have changed quite a bit because the people asking the questions are more knowledgeable. The questions that are being asked now are different questions than what was being asked ten years ago, and the system is getting better at reporting data. She pointed out that they have spent a lot of energy and focus in getting the providers to improve the quality of the data so the reports they get are more meaningful and actually more accurate.
Ms. Are explained that with regard to the data now, they have made significant effort in being able to report out on actual performance outcomes and what the system's performance is so they know whether they are seeing reductions in numbers, whether the length of how long someone is homeless is getting shorter, whether fewer or more people are returning to homelessness, and how all of that is working together as a system. The reporting capacity and the data that is coming out of the system is much more rich than it was a year ago, and they are continuing to move into that direction with the resources that they have; so she thinks they are going to be able to get increasingly better data out of the system.
Ms. Are reported the system predominately is tracking folks who are literally homeless and is not the system for people who meet the McKinney‑Vento definition of homelessness. She talked about the work SAB has done involving housing folks and noted that some of the people housed have not been literally homeless and some of them have met other definitions of homelessness. She suggested they need to add up some numbers maybe from different systems to get different categories of people that are being worked with. Ms. Are stated she thinks the Board will continue to see some improvements over the next one to two years. HSN understands and they agree and want the data too. They want to know what the outcomes are too. She stressed that it is no longer okay just to say how many people got served; they need to know whether the service was effective, whether it made a difference, what the “bang for the buck” was. Ms. Are advised that is the direction they are taking the data system now, to get those kinds of questions answered.
With regard to public participation, no one in the audience spoke in support or in opposition and public input was closed.
Commissioner Dallari thanked the Seminole Action Board for their hard work. He pointed out that it is not just Mr. Jeter but there have been many other people that have been involved. He stated he has been briefed by many people on this issue. He thinks it is important that they bring all of the different stakeholders together to figure out what the stakeholders would like to do here in Seminole County. He thinks that is the key. Commissioner Dallari advised that it is not the Board of County Commissioners that will make the decision but rather it is the stakeholders. He believes that was well articulated by not just the County Manager but also by the County Attorney's Office.
Motion by Commissioner Dallari, seconded by Commissioner Constantine, to accept the recommendation of the task force.
Under discussion, Commissioner Constantine stated that he hopes with all his heart that they can stay as part of the regional organization. He hopes that in the interim they are now working toward coming up with some of these answers and some of these solutions and that there is progress so their board feels they can stay within that organization. He stated he does think it is prudent to go in this direction in a very slow process as they are doing to ensure they are getting the very best service for the folks that they are trying to provide those services for. He stated he fully supports the motion with that caveat, and he believes it is a caveat that they all share.
Commissioner Dallari advised that it will take some time to put these stakeholders together so they can vet all of this and that it is not going to happen overnight. Commissioner Carey stated that making sure that all of the right stakeholders are at the table is going to be critical, and her only concern is that this isn't coming back to this Board if they go down this path. This is going into the hands of the CoC board members to make the decision and none of the Board will be at the table. Chairman Horan pointed out that that is the HUD process. Commissioner Carey stated she understands that is the HUD process. She stated if they had not ever made an effort to look at the governance of the regional board or to make some changes that would be better for Seminole County, she wouldn't support going in this direction; but the fact is they have made every attempt to do that. Because of the folks that are out there providing the services to their homeless people and their SAB members and the people that have served on those task forces and the cities that they are partners with (particularly the City of Sanford), she feels that it should be careful deliberations when they come back with a recommendation. Commissioner Constantine stated he believes the Board's comments today have made that very clear to Mr. Jeter and his compadres on that particular board.
Commissioner Carey pointed out the County, as the lead agency, will have some input into who is assembled. She would like to make sure they are inclusive and that they give everybody an equal opportunity to be heard and make sure that they are coming out with the right conclusions for their homeless population in this county. Chairman Horan stated he thinks that Commissioner Carey makes a great point. Many of their providers have already voted with their feet; they are not participating in the regional CoC. He stated they will go out of their way to make sure that Recovery House and other providers like Hope and Safe House here in Seminole County will for the first time really be part of a CoC process. Commissioner Dallari asked the County Manager what the proper steps would be to keep the BCC informed so they can be assured the right stakeholders are being brought to the table and that this is moving down a correct path where it is not being stagnant. Ms. Guillet stated she will make every effort to keep the commissioners briefed as they move through the process to inform them of those who are involved in the process, of any challenges that they might be facing, and of the issues that are raised. Chairman Horan asked Mr. Morrell if, when they form the CoC, it is possible for an elected official to be on the CoC; and Mr. Morrell responded yes. The Chairman suggested they may select one of the commissioners to be on the CoC and that might be best way to do that if the Board wants to do that going forward. Commissioner Dallari noted they have time to make that decision.
Districts 1, 2, 3 and 5 voted AYE.
Chairman Horan recessed the meeting at 3:15 p.m., reconvening it at 3:23 p.m.
PROOFS OF PUBLICATION
Motion by Commissioner Dallari, seconded by Commissioner Carey, to authorize the filing of the proofs of publication for this meeting's scheduled public hearings into the Official Record.
Districts 1, 2, 3, and 5 voted AYE.
FY 2017/18 MID-YEAR BUDGET AMENDMENT
Agenda Item #28 – 2018-0720
Proof of publication calling for a public hearing to consider approval of the FY 2017/18 Mid-Year Budget Amendment Resolution implementing Budget Amendment Request (BAR) #18-055 adjusting revenue and expenditure budgets of various funds by a total increase of $20,163,956 to the current adopted countywide budget, received and filed.
Tim Jecks, Budget Manager, addressed the Board to present the request as outlined in the Agenda Memorandum. Mr. Jecks stated the current budgeted fund balance of $413 million is being amended to the actual available amount of $433 million for a total amendment of $19.9 million across all funds. He talked about the additional $300,000 of other adjustments. The net effect of the BAR will increase countywide reserves by $20 million to a total of $239.4 million.
With regard to public participation, no one in the audience spoke in support or in opposition and public input was closed.
Motion by Commissioner Constantine, seconded by Commissioner Dallari, to approve and authorize the Chairman to execute the FY 2017/18 Mid-Year Budget Amendment, appropriate Resolution #2018-R-71, implementing Budget Amendment Request (BAR) #18-055 adjusting revenue and expenditure budgets of various funds by a total increase of $20,163,956 to the current adopted countywide budget, as described in the proof of publication.
Districts 1, 2, 3, and 5 voted AYE.
CELERY AVENUE RIGHT-OF-WAY VACATE
Archie and Debbie Smith
Agenda Item #29 – 2018-0572
Continuation of a public hearing from March 27, 2018, and April 10, 2018, to consider vacating and abandoning a remnant piece of the public right-of-way known as Celery Avenue, as recorded in Road Plat Book 1, page 47, in the Public Records of Seminole County, Florida, for property located at the intersection of Celery Avenue and East SR 415, Sanford, Florida, as described in the proof of publication, Archie and Debbie Smith.
Angi Kealhofer, Planning and Development Division, addressed the Board to inform them that the Applicant has recommended this item be continued until June 12.
With regard to public participation, no one in the audience spoke in support or in opposition to the continuance and public input was closed.
Motion by Commissioner Carey, seconded by Commissioner Constantine, to continue to June 12, 2018, at 1:30 p.m., or as soon thereafter as possible, the request to adopt a resolution vacating and abandoning a remnant piece of the public right-of-way known as Celery Avenue, as recorded in Road Plat Book 1, page 47, in the Public Records of Seminole County, Florida, for property located at the intersection of Celery Avenue and East SR 415, Sanford, Florida, as described in the proof of publication, Archie and Debbie Smith.
Districts 1, 2, 3, and 5 voted AYE.
BACKYARD CHICKEN PROGRAM CODE AMENDMENT
Agenda Item #30 – 2018-0666
BACKYARD CHICKEN PROGRAM LDC ORDINANCE/FIRST READING
Agenda Item #31 – 2018-0664
BACKYARD CHICKEN PROGRAM FEE RESOLUTION
Agenda Item #32 – 2018-0711
Proof of publication calling for a public hearing to consider amending the Seminole County Code, Chapter 20 Animals and Fowl, Part 4 Backyard Chicken Pilot Program, to establish a permanent program allowing the keeping of up to four chickens (hens) on occupied single-family properties within certain residential zoning districts and proof of publication calling for a public hearing to consider amending the Land Development Code to allow the keeping of chickens and chicken coops within certain residential zoning districts in compliance with Part 4, Chapter 20, of the Seminole County Code of Ordinances, received and filed.
Danalee Petyk, Planning and Zoning Division, addressed the Board to present the request as outlined in the Agenda Memorandum. Ms. Petyk explained that the backyard chicken pilot program was established on June 28, 2016, with a sunset date two years from passage and a requirement for staff review 180 days prior to the program sunset date. On January 23, 2018, as part of that required staff review, the pilot program was brought before the Board of County Commissioners and the BCC authorized staff to: (1) draft an Ordinance amending the Seminole County Code of Ordinances, Chapter 20 Animals and Fowl, Part 4 Backyard Chicken Pilot Program, to become a permanent program; (2) analyze the possibility of allowing the Program in Planned Development (PD) zoning districts; and (3) draft an Ordinance amending the Seminole County Land Development Code to permit backyard chickens as part of the program within certain residential zoning districts. Ms. Petyk stated as a result of these three authorizations, the three items before the Board today are: (1) Seminole County Code of Ordinance amendment; (2) the Land Development Code Ordinance first reading; and (3) the Resolution amending the fees.
Ms. Petyk talked about the Seminole County Code of Ordinances amendment and explained the intent of this amendment is to permanently create and implement a Backyard Chicken Program within certain residential zoning districts, remove the limitation of no more than 100 permits on occupied single-family properties, extend and include existing permits that were issued under the Backyard Chicken Pilot Program into the new program, and allow existing Planned Developments to participate through an amendment to the PD. Ms. Petyk stated staff is recommending approval of this item.
Commissioner Carey referred to Ms. Petyk's last comment that they would allow PD's to participate through an amendment to the PD and asked Ms. Petyk if she is saying that each one of the PD's that wanted to participate would have to come back and get an amendment. Ms. Petyk responded yes, they would. She added it was determined by staff that this was the best approach to keep track of which PD's allow chickens for their purposes because they go out and inspect. She added that this is only for existing PD's that do not have it in their DO. Commissioner Carey stated if she is a developer and has already developed her subdivision and handed it off to the homeowners, the developer (who the development agreement was with) is gone and out of the picture. She pointed out there is a $1,500 application fee to amend a PD. The Commissioner questioned why they would force PD's to come back and amend if they are going to allow chickens in residential neighborhoods. She noted that all of the PD's have mandatory homeowner associations today; so if the homeowners association has taken up the issue and authorized someone to have backyard chickens, then the County should rely on that and just confirm it with the homeowners association. She thinks it is an impossible task to say that you are going to come and amend a PD development order in order to have chickens.
Commissioner Dallari agreed with Commissioner Carey unless the attorney or staff can tell him otherwise. By doing it this way, he cannot see how it actually would move forward. They have existing subdivisions that have now been built out and have been around for 10 to 20 years. The Commissioner stated the community is not going to come back and do the PD. Chairman Horan stated PD's may or may not have a homeowners association. Commissioner Carey asked if, when PD zoning came into play, the mandatory homeowners association was in place. Rebecca Hammock, Planning and Development Manager, addressed the Board and stated that she could not say 100% if all Planned Developments have a homeowners association. Ms. Hammock explained that the intent was if a majority of homeowners within the association wanted to come back and amend the Planned Development development order to add that as a permitted use, they could because the permitted uses in a Planned Development are within the development order. She advised that was the process they thought they would establish.
Commissioner Dallari asked if they would need to get all of the homeowners to agree on it because now they all have vested rights. Ms. Hammock stated she believes they would have to get the majority of the homeowners. Commissioner Dallari stated that would not happen. Ms. Guillet stated she has a little bit of concern about relying on a homeowners association allowance for chickens because the County does not enforce homeowners covenants and does not want to muddy that issue. The reason they are doing this is so folks have notice. Ms. Guillet explained that when they have a zoning district, the PD establishes the zoning criteria. The County cannot enforce a homeowners association’s document; so if something changes and the County has issued a permit and it is dependent upon a homeowners association’s document, she is a little concerned about that.
Ms. Guillet stated she thinks the Commissioners have made excellent points about the challenges of doing it this way. She suggested the Board kick it back to staff and let them figure out the best way to simplify this. For one thing, a major amendment probably isn't necessary. She reiterated that the intent was giving notice to the neighbors that they are adding another permitted use in that zoning district and notice to any future people who would move into that subdivision. Commissioner Dallari stated it was simple during the pilot program. He suggested they not make it too complicated.
Commissioner Carey pointed out that subdivisions today have covenants and restrictions and items in place that say these are the things that you can and cannot do. Planners encourage developers to come in for a PD zoning because the County is able to negotiate and get things that they wouldn't get under a straight zoning scenario. What if the developer says I am just going to come in with a straight zoning scenario to get backyard chickens? She stated they are distinguishing between an allowable use but it is not a use like you could have a commercial use there or that you can have something else there. With regard to someone coming to get a permit, one of the questions on the permit could be "do you have authority from your homeowners association." That could be a check box and something that gets signed. They ought to be able to come and get a permit. Ms. Guillet stated the concern she would have is what if the homeowners association rescinds that allowance to have chickens in the neighborhood. Then is the permit valid or not valid? The County would be put in the position of enforcing the homeowners association's documents. On new PD’s, folks can write that in now. Through this ordinance, the Board is establishing that could be an allowable use in a PD. For an existing PD, there needs to be a mechanism to incorporate that in as a permitted use because it is a zoning issue. It is a quasi‑agricultural use. Ms. Guillet suggested that perhaps they should table this and let staff come back with an alternative.
Commissioner Carey stated if they are amending their land development code to allow backyard chickens, they don't put language in their development orders that say what all of the leash laws are and where it is allowable to have your dogs run. They don't say that in their development orders. This, to her, is not a quote use. A use to her is an allowable use to have commercial use or a restaurant or something else but not backyard chickens. Commissioner Constantine stated he thinks it is an excellent idea that they table this and ask the County Manager to come back with a simpler process. He stated this is a motion; and as part of his motion, he would like staff to look at why four is the magic number of how many hens you can have.
Motion by Commissioner Constantine, seconded by Commissioner Dallari, to continue the request to amend the Seminole County Code, Chapter 20 Animals and Fowl, Part 4 Backyard Chicken Pilot Program, to establish a permanent program allowing the keeping of up to four chickens (hens) on occupied single-family properties within certain residential zoning districts, as described in the proof of publication.
Under discussion, Chairman Horan asked if this motion applies to all three items. Ms. Guillet stated if they want to deal with backyard chickens as something other than a land use issue, it would certainly deal with the first and second item because the second item that rides with this is the land development code amendment that adjusts the zoning districts to allow chickens. Both of those things would have to be revisited. Commissioner Carey stated it is existing PD's that are the issue, not future PD's. She stated there has got to be a simpler solution then saying they have to make an application and pay $1,500.
Ms. Guillet stated she does not disagree. Commissioner Constantine stated that is what the Board is asking her to do and to come back as soon as possible with an answer. Commissioner Carey pointed out that it would be the homeowners association that would have to come back and make the application to amend the PD because that is who the control of the PD and the development was given to when the developer handed it off. Chairman Horan suggested it may be something like it doesn't have anything to do with the PD but just relates to the PD. Ms. Guillet stated it might be something along the lines of whether the PD has a minimum lot size because it is really a performance standard. If you are on a 40‑foot lot, you don't want everybody having backyard chickens. Commissioner Constantine advised he is not asking staff to come with the answer right now. Ms. Guillet stated she thinks there may be a way to deal with it without needing to do any sort of an amendment to the PD.
Chairman Horan confirmed with Ms. Guillet that they are going to defer consideration on all three items. Ms. Guillet recommended they table the matter until a date certain. She stated they may have to re-advertise. Commissioner Constantine amended his motion to continue the request until June 12, 2018, at 1:30 p.m., or as soon thereafter as possible; and Commissioner Dallari, as the seconder, agreed.
Districts 1, 2, 3, and 5 voted AYE.
Motion by Commissioner Dallari, seconded by Commissioner Constantine, to continue until June 12, 2018, at 1:30 p.m., or as soon thereafter as possible the requests to:
Adopt upon first reading the Ordinance
amending the Land Development Code to allow the keeping of chickens and chicken
coops within certain residential zoning districts in compliance with Part 4,
Chapter 20, of the Seminole County Code of Ordinances, as described in the
proof of publication; and
Adopt a resolution amending the Seminole County Administrative Code to revise Section 20.10(L) Permit Fees, renaming Backyard Chicken Pilot Program to Backyard Chicken Program, as administered by the Development Services Department, Planning and Development Division.
Districts 1, 2, 3, and 5 voted AYE.
DISTRICT COMMISSIONERS’ REPORTS
Commissioner Dallari announced that he attended the River Cross meeting on May 15 and stated it was a very lively discussion. He noted it went beyond the allotted time and he thanked everyone for being so patient.
Commissioner Dallari submitted his ex parte communication into the record.
Commissioner Constantine gave a brief update of the Charity Challenge event, which occurred on May 19. He stated they raised over $200,000.
Commissioner Constantine announced that on June 3 through June 6, the National Association of Regional Councils will have a convention in Orlando. He stated he will be making a presentation on June 4. He also reported that Commissioner Dallari is the national chairman of the organization and talked about how proud he is of his fellow commissioner with that position.
Upon inquiry by Commissioner Carey, Commissioner Constantine explained when the funds raised by Charity Challenge will be distributed. He also talked about how the charities that receive the money are selected.
Commissioner Carey announced that she doesn't have any ex parte communication today but she does have a document (received and filed) that states that.
Commissioner Carey referred to an email from Alan Harris regarding FEMA and Florida Department of Emergency Management notifying the County that they are not going to be able to provide commodities for approximately two to three days after a hurricane. She stated that has not been the typical protocol and asked the County Manager what they are going to do to address this change. Ms. Guillet stated they are first of all trying to quantify what sort of fiscal impact that will have because that means the County will have to be at the ready with two semi‑trucks of food and two semi‑trucks of water in the event of a storm. Commissioner Dallari asked if that includes ice. Ms. Guillet responded they had not talked about ice; the essentials are food and water.
Ms. Guillet reported that they also received a letter from DOT about some procedures that they are changing with respect to storm response which she also thinks will have a significant impact on the County's debris clearance contracts. She indicated she spoke with Mr. Harris and they are going to put together an impact statement. She mentioned that they are fortunate that Representative Cortes sits on the hurricane committee in the Legislature and advised they will be reaching out to him to talk about some of the impacts. The FEMA decision is a federal decision but they will be working with their state partners to see if there is a way to address the concerns of DOT's new approach and also the new fiscal impact they have with respect to storm response.
Commissioner Constantine stated he thinks what Commissioner Dallari said is important. He noted that in the roundtable that he had at UCF and in every other discussion that he has had, ice was the most immediate commodity that people wanted. If they could at least start looking at how they might be able to plan for that, it could save other people's food by having ice available. Chairman Horan pointed out that he believes FEMA should have given the County more lead time than they did. Commissioner Dallari stated he believes this may warrant sending a letter to their congressional delegates. Commissioner Carey added it should be both federal and state. Chairman Horan advised that he will prepare something. Ms. Guillet pointed out they have an advocacy firm in D.C. and they can deal with the FEMA issue through them as well.
Commissioner Carey announced several Memorial Day celebration events and reminded everyone about the moment of silence at 3:00 p.m. on Memorial Day to remember those who have made the ultimate sacrifice.
Chairman Horan stated he received a briefing from the Sheriff's Office with regard to some issues concerning attrition in terms of other agencies taking their deputies. He stated apparently other agencies here locally have gotten very, very aggressive with their salary schedules; and as a result, the Sheriff's Office is experiencing some real headwinds with regard to that. The Sheriff indicated that he would like to, at some particular point, address this with the County Manager. Ms. Guillet stated she has met with Chief Spriggs about this and will continue to work through the issue as they make a budget for them.
Commissioner Carey announced that the former sheriff, Don Eslinger, was just inducted into the Hall of Fame of Law Enforcement. She stated for everyone who worked with him, this is a source of pride.
COMMUNICATIONS AND/OR REPORTS
The following Communications and/or Reports were received and filed:
1. Petitions to oppose the major expansion of Wekiva Island signed by: David Forthuber, Karelan Wick, Daniel MacKey, Cardine D. Stamps, Stephanie Manor, Deborah Labato, Jean Ritenburgh, Lauran T. Kazaza, Mary DeVaney, Jason Lucas, Renee Urquhmet, Ashley Wrguhart, Rebekah Richey, Megan Siegrist, Amy Shilling, Scott Schuella, Karyn Kaplan, Jerome Africk, Anne K. Grieme, Mark A. Burnsed, Diana Harms, Anna Mariani, Ingrid Navia, Albert Marini, Sharon A. Bays, Robert Cook, Patti Gich, Carole Hinshaw, James C. Adamsler, Judy Colantuono, Deborah Moura, Kathleen Foreman, Michael Foreman, Brittany Reed, Michelle Connor, Adele Willis, Toni Nuzzi, Tammy Moore, Susan Wunderlich, Erwin Wunderlich, Beverly LaMolte, Mark LaMolte, Ed Brosman, Janet Kohler, Burt Pena, Brittany Shore, Beverly Bellinger, Lori VonHerbulis, Mari Shore, Donna Shore, Samantha VonHerbulis, Brett Pena.
2. Letter dated April 30, 2018, to Chairman Horan from the City of Oviedo re: a notice that on June 4, 2018, at 6:30 p.m. the City Council will consider adoption of a resolution related to the Revised Community Redevelopment Plan for the City of Oviedo Redevelopment Area.
3. Letter dated May 2, 2018, from Traci Houchin, City Clerk for the City of Sanford, to the Board of County Commissioners with Notice of Public Hearings on May 14, 2018, and June 11, 2018, at 7:00 p.m. at Sanford City Hall regarding adoption of Ordinance No. 4454; 0.44 acres between Historic Goldsboro Boulevard and Harrison Street and between Roosevelt Avenue and Dixie Way.
4. Letter dated May 2, 2018, from Traci Houchin, City Clerk for the City of Sanford, to the Board of County Commissioners with Notice of Public Hearings on May 14, 2018, and June 11, 2018, at 7:00 p.m. at Sanford City Hall regarding adoption of Ordinance No. 4455; 0.16 acres between Wilson Bay Court and Narcissus Avenue and between Power Road and Wilson Bay Court.
5. Letter dated May 2, 2018, from Traci Houchin, City Clerk for the City of Sanford, to the Board of County Commissioners with Notice of Public Hearings on May 14, 2018, and June 11, 2018, at 7:00 p.m. at Sanford City Hall regarding adoption of Ordinance No. 4456; 9.85 acres between Narcissus Avenue and W. 1st Street and between N. White Cedar Road and Upsala Road.
6. Letter dated May 2, 2018, from Traci Houchin, City Clerk for the City of Sanford, to the Board of County Commissioners with Notice of Public Hearings on May 14, 2018, and June 11, 2018, at 7:00 p.m. at Sanford City Hall regarding adoption of Ordinance No. 4457; 8.22 acres between St. Johns Parkway and HE Thomas Parkway and between MLK Jr. Boulevard and SR 417.
7. Letter dated May 2, 2018, from Traci Houchin, City Clerk for the City of Sanford, to the Board of County Commissioners with Notice of Public Hearings on May 14, 2018, and June 11, 2018, at 7:00 p.m. at Sanford City Hall regarding adoption of Ordinance No. 4458; 0.3 acres between Narcissus Avenue and W. SR 46 and between N. White Cedar Road and Monroe Road.
8. Letter dated May 4, 2018, from Tiffany Miller, Wine for Water Registration Co-Chair, to Commissioner Horan re: invitation to a Wine for Water fundraiser to support Water for People, to be held at the Orlando Science Center on July 26, 2018, at 6:30 p.m.
9. Letter with flyer dated May 7, 2018, from Chairman Horan to the Constitutional Officers (Grant Maloy, Joel Greenberg, Sheriff Lemma, David Johnson, and Michael Ertel) re: The Annual Financial Fitness Expo, to be held on June 7, 2018, from 8:30 a.m. to 4:00 p.m. in the Learning Center.
10. Letter dated May 10, 2018, from Michael Shannon, FDOT District Five Secretary, to the Board of County Commissioners re: Appreciation for the opportunity to present an update on Rinehart Road improvement project on April 24, 2018.
11. Letter dated May 11, 2018, from Vivian Bryant, Goldsboro, to Choice Neighborhood Initiative Stakeholder re: CNI Transportation Plan review to be held at the Westside Community Center on May 30, 2018, at 10:00 a.m.
12. Public Hearing Notice from Orange County Government for a hearing to be held on May 17, 2018, at 9:00 a.m. at 201 S. Rosalind Avenue, Orlando, re: Rocking Horse Rural Residential Enclave.
13. Letter dated May 18, 2018, from Chairman Horan to Randy Berridge re: Congratulations on receiving the Leadership Legend Award.
COUNTY MANAGER’S REPORT
Nicole Guillet, County Manager, stated they had a work session on the Utah/Michigan U‑turns on Rinehart Road and also the Lake Emma exit. At that work session, there seemed to be consensus that the Board wanted staff to abandon its efforts with respect to advancing the Rinehart Road/46A intersection improvements. She reminded that they were working with DOT to advance-fund those improvements and the Board would prefer to have staff focus on advancing Lake Emma interchange improvements. Ms. Guillet stated she just wants to get confirmation of that because the Board can't make decisions at work sessions. Before staff abandons the Rinehart effort and moves on to the Lake Emma effort, she wants to confirm that that is the wish of the Board. Commissioner Dallari stated that is fine. Chairman Horan stated that is his understanding. No objections were voiced.
Commissioner Dallari stated in talking to County staff on that particular issue of Lake Emma, he wants to make sure that County staff works with MetroPlan to look at both options for Lake Emma. He added there is potentially some SIS money out there. He wants to be sure that they are coordinating through MetroPlan and DOT to obtain that to do the full interchange at Lake Emma. Commissioner Carey stated they have received a letter from the Secretary of Transportation regarding this situation looking for confirmation as he understood it. She believes that a response from the County would be appropriate to say yes, we are changing our focus from that project to this project. With regard to those two options for Lake Emma, Commissioner Dallari stated if it is appropriate that they could potentially get additional SIS money, he thinks it would be great to do both options. Ms. Guillet stated in that same vein, at the work session they talked about having follow‑up meetings with Lake Mary and Sanford. She advised they have met with Lake Mary to discuss some alternative improvements to Rinehart Road, and the Board will probably be seeing an interlocal agreement related to that in the near future.
ITEMS FOR FUTURE AGENDA (continued)
Brian Holmes, 2371 Westwood Drive, addressed the Board and read his statement (received and filed) regarding the Wekiva Study Area Coalition (WSAC) BMAP and sewer and septic tank alternatives into the record. Ms. Guillet asked Mr. Holmes to leave his contact information with Ms. Lung so that staff, as they work through this, can contact him if they need to.
Mr. Holmes then read a statement (copy received and filed) regarding the Wekiva Hunt Club Wastewater Treatment Facility into the record. He advised that he does have references and attachments including letters between DEP and the homeowners about incidents that have occurred in the past dating all the way back to 1979. He noted his community has been fighting this issue for nearly 20 years now.
Two Speaker Request Forms for Mr. Holmes were received and filed.
Debbie Alvine, 1871 North Street, addressed the Board to talk about North Street. Ms. Alvine stated she thought that the North Street enhancement study was going to be brought up under the County Attorney’s report. Ms. Guillet stated a written update was provided to the commissioners in advance of this meeting. She stated she believes Ms. Alvine got a copy of the update as well.
Ms. Alvine advised that she is disappointed that they are not interested in narrowing the traffic lanes because they are extremely wide. She stated it is encouraging they are looking at the feedback devices and have committed to that. She then talked about setting speed limits on interstate highways and in residential neighborhoods. She urged that for safety sake the speed limit on North Street should be returned to 30 miles per hour; and on the western section, the roadways can be narrowed to 10 feet. They can add a bike lane and use the speed feedback devices to the maximum power and flash “30 miles per hour” at these drivers. If all they do is put up speed limit feedback devices and flash “35” to people, Ms. Alvine wondered how that is going to help the appearance on Palm Springs Drive and Raymond.
Commissioner Carey stated the speed limit on Palm Springs Drive is 30 miles an hour. She stated the update that she got says there is one study and as part of the study, they are going to look at including safety and reducing the speed and the ultimate goals. The Commissioner stated she thinks they are moving in a direction rather than just arbitrarily saying we ought to change the speed limit to something it wasn't designed to. She is looking forward to getting this information from staff and appreciates any updates as they continue to get them.
Ms. Alvine stated on February 27, the speed limit issue was "put back and it was asked for a holistic way to look at reducing the speed limit on North Street." She advised that "this" does not provide that holistic way. She stated that what she just suggested was the holistic way. She pointed out "this" could take another year or two; and in the meantime, they are less safe, have a lower quality of life, and it is a health issue. Ms. Alvine asked what it takes to get lowering the speed limit on North Street to the statutory speed limit back on the agenda.
Commissioner Carey responded it will be data that comes from the report. Ms. Guillet explained that staff's intent (as indicated in the update) and their proposed approach to this is to do a corridor enhancement study that would take a holistic look at the traffic issues on North Street. Commissioner Carey stated it is not just North Street but also Palm Springs and interceding intersections and all of that. She stated that is why they didn't make a decision to lower the speed limit; they don't have any engineering justification and they wanted to see what they need to do to the whole area. Commissioner Dallari asked Ms. Guillet when she thinks that report will be coming back. Ms. Guillet indicated she did not know and would need to get with staff to see. She advised that they just updated the Board to get some feedback on whether or not this is an acceptable approach. The concern is when you push in on one side, it comes out on the other side. They want to make sure that they look at it holistically before they start making decisions.
Commissioner Carey stated there was a point in time when staff talked to the folks from UPS and FedEx and all of the people over in the commercial industrial park about the path of exit. She suggested they go back and have that discussion again because there has been a lot of discussion about truck traffic and that kind of stuff. As she recalls, they worked pretty well with the County in the past when they went and talked to them about routing. Ms. Guillet stated with all of the construction, everything kind of got changed. Commissioner Carey noted that the construction is finished now and the access on the 434 is a whole lot better than it is coming out the back way. She thinks if they go and make those phone calls and have those conversations, that that would serve them well. Ms. Guillet stated she believes they will see it is in their best interest to try to minimize the impact as a partner.
Ms. Alvine stated the idea that UPS and FedEx keep coming up underlines that the Board does not understand the truck problem. UPS and FedEx are not the problem. It is the fleet, the entire fleet from Casselberry and Longwood. FedEx and UPS fleets are minuscule compared to the overall fleet of vehicles now that operate out of there. There are many truckers who do the right thing. She stated her office is in that park and her home is on North Street and she sees this all the time. She sees the ones that are doing the right thing. She stated they are not understanding the problem and have not seen the problem if they think that it is FedEx and UPS. Commissioner Carey responded that they are two that come out at a particular time. She suggested that they could go have a conversation with anybody that is in that development area.
Speaker Request Form for Ms. Alvine was received and filed.
There being no further business to come before the Board, the Chairman declared the meeting adjourned at 4:14 p.m., this same date.